7 Tools I Use to Maintain My Freelance Company Up and Jogging

Posted On May 1, 2020

I begun freelance crafting for SaaS, marketing/promotion, and data science providers approximately a 10 years back. Why did I let go of the security of corporation backed health and fitness insurance plan and a matching 401K?

Nicely, I wished to be the manager of myself, I wanted the flexibility that arrives with the digital nomad everyday living, and I didn’t want a income cap on my cash flow.

When I initial started, I didn’t know what I was carrying out. In point, I started out out waiting for penny-for every-word SEO material mills just to get some additional practical experience and a teeny very small bit of funds circulation. Sidenote: I do not advise this method.

Following 10 yrs of demo and mistake, I can now say I now formally know how to operate a kick-butt, 6-determine freelance writing business enterprise. The greatest element is I have also managed to prioritize time with my family members, journey the planet (30 nations and counting), and make noticeably much more funds freelancing whilst only performing fifty percent the time that I did at any of my previous 8-5 positions.

Although I just cannot fit all the information I have for new freelance writers in a short blog site put up, I can inform you precisely what instruments I use to keep my freelance enterprise up and working. In this article are the seven most helpful applications I use.

1. Invoicing Instrument

The first tool I simply just can not dwell devoid of as a freelancer is my invoicing software. I like to make the payment process seamless and to hold a shut eye on my remarkable invoices.

With a cloud-based invoicing resource, it is uncomplicated to build specialist invoices and produce them to your clients by way of e-mail.  When wanting for an invoicing computer software, decide one particular with the adhering to characteristics:

  • Clientele and finances in a person position – Glimpse for a resource that keeps all of your clientele, invoices, and accounts receivable and payable in just one location.
  • Easy invoicing – The program should really retail outlet client and corporation facts and enable you to create and deliver invoices via e-mail with a simply click of a button.
  • Reporting – You are going to want straightforward obtain to dynamically generated studies, which includes month to month and annually statements, accounts receivable and payable, and profits and expenditure summaries.
  • On the net payments – Opt for a system that lets shoppers shell out on the internet by using PayPal, Stripe, and credit card.
  • Monitoring – A helpful software will enable with checking of time, miles, and costs.

There are a great deal of various invoicing applications on the marketplace. What you close up deciding on will depend on your requires and client load, but most of the no cost invoicing applications are adequate for sole proprietorships or single-member LLCs.

Advised totally free invoicing software package: Invoicely

2. Web-site & World wide web Hosting

freelance writing website

If you really don’t have a web page for your freelance producing company, opportunity shoppers won’t choose you very seriously. You possibly won’t land consumers, or you won’t get paid what you’re worthy of.

I even accidentally examined this concept. Very long tale short, I experienced a mid-vocation disaster previous calendar year and took down my WordPress web-site for a few of months so I could regroup. The issue was as before long as my site went down, I shed my believability. Clientele did not know anything about my experience, procedures, past shoppers, or even how to contact me. It was a disaster.

I rapidly realized the mistakes of my way and developed a refreshing new website. As quickly as my website went again up, so did my workload. Imagine that.

The first point you require to do as a new freelance author is to construct a website. Include things like a home webpage, about webpage, companies webpage, testimonial web page, and a make contact with page.

Advisable world-wide-web internet hosting company: Advantage Media

3. Appointment Scheduling Application

Trying to obtain time to link with a opportunity client is hard. They are active. You are active. The very last matter you want to do is enjoy telephone tag for days on close. 

I prevent this trouble by working with appointment scheduling program. There are various platforms on the current market, but I like Calendly. It’s effortless to use, and vital solutions are free.

With Calendly, I can choose what periods I am offered for client conferences. I normally only fulfill with customers Monday as a result of Thursday from 9 am to 12 pm (a perk of being the manager of myself).

When I have established my availability, Calendly will assessment my linked calendar and get rid of any time slots that I presently have booked. The moment a client requests an offered meeting, Calendly will mail me a assembly request by means of e-mail and populate my calendar.

Alternatives to Calendly: AcuityScheduling & Doodle

4. Proposal Application

Following you talk to a client about a probable project, mail them a proposal. This observe will established you apart from your opponents and assist you land the gig.

The best factor about a proposal software package is you never have to know a great deal about proposal producing or design and style. Proposal software program systems appear with templates, and all you have to do is fill in the blanks.

As soon as your client approves your proposal, you can also use the exact same resource to deliver a deal and permit you to take electronic signatures.

Proposal software also merchants all your client proposals and contracts in 1 put. You can rapidly see which proposals are pending and which kinds clients have acknowledged. You can also reference contracts with out acquiring to kind via your 1000’s of messages in your inbox.

Proposed proposal computer software: Proposify or Prospero

5. Undertaking Management Tool

I have everywhere from 8-15 clientele at any supplied time. Just about every client has various desires, deadlines, and a little unique anticipations. So, how do I maintain factors straight? Which is suitable! I use a challenge management software.

A task management resource is a system that organizes all your assignments and duties in a person spot. This allows you hit your deadlines on time and makes it so you don’t overlook any vital milestones.

With a venture administration instrument, you can create jobs for the men and women on your group and assign owing dates. For illustration, if I am crafting a blog site publish, I may possibly assign myself owing dates for an define, the to start with draft, and the final draft. I would also assign a thanks date to my editor to proofread my 1st draft and make ideas for revisions.

A undertaking management instrument will send out position updates to your e mail address, permit you to observe progress, and very easily collaborate with all people associated in your challenge.

As a freelance writer, I personally like Asana. However, bear in mind that even if you are doing the job as a contractor, you’re portion of a larger internet marketing workforce. And, that proven promoting team could use a various undertaking management tool. Get acquainted with other leading applications like CoSchedule, Basecamp, Airtable, and Trello.

Encouraged task administration tool: Asana

6. Editing App

If I experienced to decide on one particular important rule of creating, it would be this. Never edit your function. It doesn’t subject how good of a author you are, you have to have an editor. Even J.K. Rowling wanted an editor, and her e book is now a topic park. Kapeesh?

At times you will have the superior fortune of doing work for a business with a total-blown content material workforce, and you will get your very personal assigned editor. Breathe a sigh of relief. 

Other instances, you will work for scaled-down firms the place no a single on the crew (other than you) can place with each other a one sentence. In this circumstance, you have to crack my preferred copywriting rule and edit your operate. 

But that does not imply you cannot have a little assist. Grammarly is an enhancing application, and it is an crucial device for each individual freelance writer.

Grammarly lets you paste your completed text into the application, and it employs good know-how to examine for mistakes, repetition, and plagiarism.

Grammarly does offer a totally free model, but it is worthy of it to splurge and fork out for the top quality edition.

7. Google Apps

google apps

Google Applications is an complete have to as a freelance writer, and it is free. Google Apps has strong performance and involves the next applications:

  • My Company site (your small business details for area search)
  • Gmail
  • Push to retailer all your organization paperwork
  • Documents 
  • Sheets 
  • Slides
  • Calendar
  • Chat
  • Hangouts
  • And more!

These apps aid you with critical tasks like creating a neighborhood small business listing for Google’s search final results, making shareable shows, and running your calendar. Google Hangouts is also a superior different for on line conferences if you do not have a Zoom account.

As a freelance writer, the app I use the most is Google Docs. It functions basically like Microsoft Term, except you can easily share and simultaneously entry paperwork with some others.

Google Docs is also integrated with the Google Market. If you click on on “Add-ons” in the navigation bar, Google will link you with the Market, and you can search for supplemental attributes that make word processing simpler.

I use a phrase counter add-on and a situation changer extension the most typically, but there are hundreds of choices that will make improvements to your Google Docs knowledge.


Starting up a freelance composing small business was the best issue I at any time did for myself. There have been several classes I’ve realized along the way, but the most essential classes are:

  1. Generally keep your web site reside and current
  2. Choose gain of relevant company instruments that continue to keep you organized

For more data about getting your web page up and managing, stop by Virtue Media nowadays.

Discover a lot more about jogging your individual freelance company:

Written by Ken

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